Power Embedded Overview

A white-label SaaS portal for Power BI that cuts licensing costs by up to 90% while unlocking Premium features for every workspace.

What is Power Embedded?

Power Embedded is a web portal in the SaaS (Software as a Service) format that uses a capacity license from Microsoft Fabric or Power BI Embedded to access the official Power BI APIs and display the reports published on app.powerbi.com in a fully customized portal—100% branded with your company's visual identity.

Users who only view reports don't need to access app.powerbi.com, don't need a Power BI Pro license, and don't even need a Power BI account. They access reports through Power Embedded using their corporate email or even personal emails (Gmail, Yahoo, etc.).

Why Power Embedded?

Power Embedded uses capacity-based licensing rather than per-user licensing. This means your company won't need dozens or hundreds of Power BI Pro licenses—only for users who need to publish reports or access app.powerbi.com for gateway configuration, data updates, etc.

As a result, Power Embedded can reduce the cost of implementing and maintaining Power BI by up to 90%.

Key Capabilities

  • Share reports with external users without adding them to Azure AD
  • Authentication via Microsoft Entra ID, Google, or the built-in system (any email)
  • Automatic user/group sync with Entra ID
  • Generative AI (Power Pilot) for natural language queries
  • REST APIs for automation and system integration
  • Seamless embedding with Single Sign-On (SSO)
  • White-label — fully customized branding
  • Multi-language support (6 languages)
  • Web-based report editing and creation (no Power BI Desktop needed)
  • TV Mode for automatic report cycling on screens
  • Dynamic templates (same report, different data models per user)
  • Report subscriptions for scheduled email delivery
  • Data export (CSV, Excel, PDF, Image, PowerPoint)
  • Full admin portal: permissions, RLS, users, audits
  • Comprehensive audit reports (login, permissions, usage, capacity)

Premium Features Unlocked

With Power Embedded, all your workspaces become Premium, unlocking features that are not available with Pro accounts:

  • Up to 48 data refreshes per day
  • Datasets larger than 1 GB
  • Datamarts (SQL Endpoint)
  • Hybrid tables (DirectQuery + Import in the same table)
  • Native versioning with GIT for reports and models
  • Deployment pipelines (multiple environments via DevOps)
  • Incremental refresh for Dataflows
  • XMLA Endpoint support for external tools like Tabular Editor

All these features are available even when accessing the workspace with a Pro account.

External Resources

Next Steps

Want us to set it up for you? Our Managed Service handles deployment, configuration, and ongoing operations.